Track every delivery, removal, and reorder automatically — using only Telegram and a photo. No ERP, no manual spreadsheets, no missed stock-outs.
Staff photograph the supplier's delivery note and send it to the Telegram Bot. The system extracts every line item — in English or Chinese — and asks for confirmation before updating stock. No typing required.
OpenAI reads delivery notes and extracts supplier name, item descriptions, and quantities with high accuracy — even for bilingual notes.
Staff approve or correct each line item individually before anything is committed to the database. One round of edits, then done.
If the physical count differs from the delivery note, staff edits the quantity before confirming. Both figures are recorded for a full audit trail.
Staff send a single Telegram message — a photo of the bin's QR code with the removal quantity in the caption. The system decodes the SKU and quantity simultaneously and updates stock in real time. No back-and-forth, no approval needed.
Each storage bin has a printed QR code. One photo identifies the product instantly — decoded locally on the server, no internet API required.
Stock levels are updated the moment the message is received. The full ledger entry — SKU, quantity, timestamp — is written automatically.
If the updated stock level falls at or below the reorder threshold, the manager receives a Telegram notification immediately — before you run out.
No developer needed to onboard a new SKU. The Telegram Bot walks managers through a simple guided setup — category, description, unit, reorder threshold, and supplier details — then generates a unique SKU code and QR image ready to print and attach to the bin.
The /newsku command walks through a short Q&A. SKU codes are auto-generated using your category and keyword — e.g. BVG-COKE-001.
Once setup is complete, a print-ready QR code image is sent directly in Telegram. Attach it to the bin and the product is live immediately.
Lost or damaged a label? The /qr command regenerates any QR code on demand — sent to Telegram in seconds.
Everything your warehouse staff and managers need — receiving stock, removing stock, and adding new products — runs through a single shared Telegram Bot. No app to install, no training required.
Triggered when a supplier delivery arrives. Staff photograph the delivery note and the system handles everything — OCR, confirmation, stock update, and reorder check.
Staff photographs the supplier's delivery note and sends it to the Telegram Bot. Supports English and Chinese notes.
Trigger: Telegram photo messageOpenAI extracts supplier name, item descriptions, and quantities from the photo automatically.
Automation: OCR extractionBot sends a summary with per-line Approve / Edit buttons. Staff corrects any errors. Partial quantities can be adjusted before approving.
Action: Approve or EditOn approval, the system maps supplier descriptions to internal SKU codes and records the transaction in the stock ledger.
Automation: SKU mapping + DB writeIf any updated SKU remains below its reorder threshold, the manager receives an instant Telegram notification — no polling required.
Automation: Fire-and-forget alert